Getting Started
Team Liaison & Coach Roles / Responsibilities
Review these roles & responsibilities with your coach or team/club leader.
Volunteer Code of Conduct
Guidelines and expectations for liaisons and volunteers.
Team Liaison, Do's & Don'ts
A quick reference guide for common do’s and don’ts
Using Your Assigned Google Account
This is a great reference if you have questions for how to use your team gmail account.
Season Playbook Template
Use this season playbook as your go-to guide for running a great season. It’s packed with tips and tricks to help you stay ahead of everything on your plate as a Team Liaison.
Team Liaison / Coach Acknowledgement Form
Please review the Team Liaison & Coach Roles and Responsibilities, The Funds Handling Policy and Volunteer Code of Conduct documents before completing this form. This acknowledgement helps the Foundation confirm that every team liaison understands their role for the upcoming season.
Financial Forms & Policies
Funds Handling Policy
Please review this policy for how to handle team funds.
Accounting Codes
New accounting codes for 2026! Please reference these codes and descriptions when filling out financial requests.
Fund Disbursement Request Digital (Fillable PDF)
Use this form to request a check for reimbursement or a check request for a tournament and/or vendor payment. This is a online fillable form that you can fill and email.
Fund Disbursement Request (Printable)
Use this printable version if you’d rather fill out your request by hand. For check requests, vendor and debit card payment requests, etc.
Deposit Form (Check & Cash) Printable
Use this form for check and cash deposits. This is the printable version, for filling out by hand.
Deposit Form Digital (Check & Cash) Fillable PDF
Use this form for check and cash deposits. This version is for filling out with a PDF editor and emailing.
Sponsorships & Fundraising
Campaign Request Form
Need to set up Registration, a Donation page, or a Camp/Clinic? Use this form to request a Bloomerang team page, event, fundraising link, and more.
Register Your Sponsor Here
This is a Google Form to help keep track of the various program sponsorships in place at any given time.
Team Liaison Roles and Responsibilities
Business Management
1. Collect and track donations, including preparing and sending out donation request letters
2. Make deposits and submit check requests
3. Verify accuracy of monthly P&L statements
4. Coordinate team fundraising
5. Establish team budget in conjunction with coach while considering short and long- term needs
6. Coordinate with coach regarding team’s ASB account, if applicable
Coach Support
1. Communicate with coach regarding team needs
2. Establish procedure for obtaining signatures on check requests
3. Send communications to parents from coaches
4. Obtain information from coach for team webpage and publish
Communication
1. Maintain and update team’s lcc-athletics team page
2. Share MAB information with team as requested
3. Share coach communications with parents as requested
4. Keep an open line of communication between yourself and parents
5. Communicate with MAB President, Bookkeeper, and Athletic Director regarding any questions or
issues that arise
Social Activities
1. Coordinate team social activities, including kick off parties & end of season banquets
2. Coordinate gifts for coaches and other volunteers
LCC, Foundation, and MAB Support
1. Ensure parents know how to share feedback about LCC Athletics programs
2. Attend all MAB meetings or send a team representative if unable to attend, including off-season
3. Encourage team and their families to attend fundraising events hosted by other teams, the Foundation and LCC
Succession Planning
1. Keep detailed records of what you do throughout the year, including maintaining a timeline
2. Keep all passwords and vendor contact information
3. In conjunction with the coach, identify your successor
4. facilitate the transition between yourself and your successor
Coach Liaison Roles and Responsibilities
Management
1. Make all decisions regarding roster, playing time, training, discipline, etc.
2. Manage assistant coaches
3. Schedule practices
4. Reserve field space
5. Register team for competitions, tournaments, etc.
6. Arrange bus transportation
7. Verify athletic clearances and eligibility to play
Communication
1. Communicate with student athletes
2. Share parent communication through liaison
3. Provide information to liaison for website including Google calendar, roster, etc.
4. Work with liaison to prepare budget